Time to Fill
The number of calendar days from when a requisition is opened to when an offer is accepted.
“How long is it taking us to fill open roles?”
The end-to-end speed and efficiency of the recruiting pipeline.
The quality of the hires being made — a fast process that produces poor-fit hires isn't actually succeeding.
Numerator
N/A (duration metric)
Denominator
N/A (duration metric)
Example
A req opens on March 1 and the offer is accepted April 2. Time to Fill = 32 days.
Recommended visualization: Median time-to-fill by department, bar chart with target line
Distinguish 'time to fill' (req open → accept) from 'time to hire' (application → accept) — these are frequently confused and use different denominators.
- Confirm requisition-opened timestamps are logged consistently and not backdated
- Exclude reqs that were cancelled/put on hold from the active average
- Conflating time-to-fill with time-to-hire, producing numbers that aren't comparable to external benchmarks
- Excluding hard-to-fill executive searches from the aggregate, making the overall number look better than typical candidate experience
Get a conversational, stakeholder-friendly explanation of this KPI, generated on demand.